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Hugs  Flowchart

 

 

You can download and print the flowchart here:  Hugs Flowchart.pdf

January  2025

Hugs Administrators: *Karen Zink  Cell/206-890-5235, *Bobbie Mowery  Cell/206-427-7682 & *Kathy McClung  Cell/253-820-0306

  1. Oversees the Hugs program
  2. Keeps the database current
  3. Writes Hugs update for newsletter
  4. Speaks on behalf of the program giving Hugs updates at Guild membership meetings
  5. Arranges with Guild Vice President to have Hugs workshops or speakers as needed
  6. Oversees storage area and controls access as needed
  7. Works with Team Coordinators to set annual goals
  8. Works with Team Coordinators to select annual challenge
  9. Works with Team Coordinators to ensure they have the resources to complete their work
  10. Arranges purchases, transportation, and storage of batting rolls, as needed

Incoming Non-Monetary Donations Team: *Kathy McClung  Cell/253-820-0306

Incoming Monetary Donations: , *Treasurer Norma Eades  Cell/206-920-3261

  1. Kathy McClung is the incoming non-monetary donation coordinator. She will screen these donations for appropriateness for quilt tops or bags. She will also determine whether to forward to Bag/Quilt Kits Teams or sell, as appropriate.
  2. The Guild Treasurer will accept monetary donations on behalf of both Hugs and the Guild. She will place the money in the appropriate bank account and annotate it in the Treasurer’s Report.

Bag Kits: *Carol Cowan cell/206-310-0085 & *Judy Hartley  cell/971-300-8565

  1. Makes bag kits for Hugs
  2. Ensure kits are available at the guild membership meetings for those who want to construct bags for Hugs and keeps a sign out list for bag kits
  3. Completed bags are given to the Outgoing Donations Team Coordinator or Melanie Blount, who is storing bags at her home

Quilt Kits Team: *Zena LaRosa  Cell/253-709-0010 & *Donna Smith  Cell/425-525-9416

  1. Leads the team to produce kits for Hugs quilt tops
  2. Picks the pattern and fabric for kits
  3. Works with other team coordinators and the Hugs Administrator to choose a pattern for the annual Hugs Challenge. Creates kits for the challenge
  4. Brings kits to the meetings for members to choose a kits for Hugs. Keeps track of who takes a kit(s)

Quilt Backing Team: *Peggy Anderson  Cell/206-321-0234, *Julie Dominguez cell/253-740-6480 & *Sue Mitchell  Cell/425-241-1170 

  1. Accepts and tags completed quilt tops at guild membership meetings
  2. Leads the backing team to produce/piece backings and bindings
  3. Ensures there is enough fabric to prepare backings and bindings for quilt tops
  4. Prepares backing for each quilt top with an additional 7-8” to both width/length
  5. Arranges for transport of the quilt top, backing and binding to Longarm Quilters Team

Frankenbatting Maker: *Melanie Blount  Cell/253-293-2341

  1. Gets batting pieces from Hugs longarmers and sews them together to create quilt size/tablerunner size batting for needed projects
  2. Size to be determined by Hugs Longarm Quilting Team and Bag Kits Team
  3. Ensures delivery of sewn batting to longarmers or tablerunner creators, as needed

Embroidered Quilt Labels: *Melanie Blount  Cell/253-293-2341

  1. Designs standard label for special Hugs quilts
  2. Solicits machine embroiderers to also produce labels
  3. Ensure labels are given to Binding and Labels Team as needed for personal quilt requests

Longarm Quilters: *Paul Shirron  Cell/425-306-7123 , *Barbara Ruud Cell/253-740-6619 & *Norma Eades  Cell/206-920-3261

  1. If you are a longarm quilter and would like to volunteer to assist with this tremendous effort, please let the Hugs Administrator know of your interest
  2. The longarm quilter quilts Hugs projects and challenge quilts
  3. Works with Binding & Label Team to work out best process to ensure binding and label are with the quilt, prior to transport to whomever is finishing the quilt

Binding & Labels Team: *Lynn Willis  Cell/253-777-6286, *Jane Drew  cell/503-351-3021

  1. Hugs Administrator will gather names of interested binders to finish by hand/machine
  2. Sews binding together to size for each quilt top (l x 2 + w x 2 + 12” = Binding length)
  3. Include stamped quilt labels for each quilt
  4. Transports the quilts to other members who are sewing the binding and label to the quilt. At the current time
  5. Hugs Administrator will receive completed quilts to document before handing off to Outgoing Donations Team

Outgoing Donations: *Debbie Crooks  Cell/206-612-1856 & *Lynnette O’Dell Cell/206-300-0336

  1. Arrange date/time to meet at Melanie Blount’s home to select quilts/bags to fill a requested
  1. Maintains relationships with the charities the Guild has voted to support
  2. Ensure we have enough of the appropriate quilts/bags for the selected charities
  3. Solicit interested member pairs who are willing to deliver quilts and bags
  4. Keeps the Hugs Administrator informed of quilt and bag distribution so an accurate report can be given to the Guild Membership